Expression of Interest (EOI) for Catering Services

Published on Friday, 26 April 2024 at 9:19:19 AM

The Shire of Carnarvon is pleased to invite hospitality businesses in Carnarvon the opportunity to cater for the annual National Volunteer Week Awards Ceremony.

Event Details:
Event Name: National Volunteer Awards Ceremony
Date: Tuesday, 21 May
Time: 6pm to 8pm
Venue: Carnarvon Yacht Club
Expected Attendance: 200 people

Catering Requirements:
- Budget: $20 per person
- Service Time: Tables to be serviced by 6.30pm
- Service Type: Platters of food (share plates)
- Table Arrangement: Food delivered to tables of 8
- Tableware: Bamboo platters provided by the Shire (up to 2 platters per table)

Menu Preferences:
Platters should include a filling selection from the following options:
- Bread with savoury spread
- Antipasto platters
- Gourmet sliders or sandwiches
- Savoury bite-size items
- Fresh fruit and sweet
-Inclusion of items which are vegetarian and gluten free

Additional Information:
- The caterer will have access to the Yacht Club kitchen for food preparation on Tuesday, 21 May only.
- Hot food options should be avoided due to the nature of the food service. The platters to each table is to avoid disruption to the awards ceremony.
- Each table can accommodate up to 2 palm leaf platters (30cm W × 55cm L).

Submission Guidelines:
Interested catering services are invited to submit their proposals by Monday, 6 May. Submissions should include:
- Proposed menu with the number of items per platter. This will be reviewed and potential changes may be negotiated. Once approved, the Shire will be producing menus for tables.
- Pricing breakdown within the budget of $20 per person.
- Delivery and service plan, ensuring tables are serviced by 6.30pm.
- Contact details for enquiries or clarification.

Contact Information:
Please submit your proposals to Helen Tipton, Community Project Officer, via email at tipton.h@carnarvon.wa.gov.au

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